DaycareLogix vs brightwheel
Paying per child, plus 2.9% on every tuition payment?
brightwheel is the best-known parent app in childcare, and its messaging, photo feed and automatic translation are why families ask for it. Pricing is per enrolled child and by quote, and card payments carry a 2.9% fee. CACFP claiming runs through a partner integration rather than in the product. DaycareLogix builds the claim itself, checks it against the meal pattern before you file, and charges one flat published price.
| What you get | brightwheel | DaycareLogix |
|---|---|---|
| CACFP meal counts & monthly claim | via partner | |
| Claim checked against the meal pattern before filing | menu alerts | |
| Attendance, ratios & check-in kiosk | ||
| Family billing, statements & online payments | ||
| Incident reports, medication log (eMAR) & licensing records | incidents; no eMAR | |
| Family app — messages, photos, daily reports | ||
| Adult day programs on the same record | — | |
| Prices published on the website | — | |
| Monthly price | quote · ~$2–6 per child | $29–$49 |
| Setup fee | — | None |
Card payments 2.9% per transaction; ACH 0.6% (fees can be passed to families).
Curriculum, professional development, payroll and lending are separate products.
brightwheel pricing is not published; the per-child range and payment fees are as reported by the vendor's help center and third-party listings in 2026. brightwheel is a trademark of its owner; no affiliation or endorsement. A dash means the feature is not in the vendor’s published materials; a short note means it is there with a condition. Our prices: Compliance $29/mo (claims & compliance), Starter $49/mo (the whole program) — every price is published.
Who brightwheel is the better fit for
Programs whose first priority is the family experience — the feed, messaging in the family's own language, a polished parent app — and who file CACFP claims elsewhere or not at all.
Who DaycareLogix is the better fit for
Centers that run the food program in-house, want the claim built from the same attendance and meal counts they already record, and would rather pay one flat monthly price than a per-child rate plus a percentage of tuition.
Moving from brightwheel
The roster imports from a spreadsheet, so an export from brightwheel is enough to start: each child, their room, a guardian and any allergies come across in one pass, with every row checked before it is committed. Staff are invited by email. Attendance and meal counts begin on the day you switch. If you would rather we load it, reply to any email from us with the file attached and we do it the same day. Nothing is deleted on our side if you decide not to stay: a lapsed trial goes read-only.
See it yourself
Bring your own roster.
Your data, no slideshow, no call required. The first 14 days are free — no card.