DaycareLogix vs Tadpoles
Great daily reports. Who builds the claim and sends the invoice?
Tadpoles made the daily photo-and-report feed that every childcare app now copies, and its integration with Teaching Strategies GOLD is unique — assessment evidence captured in the same app. Pricing is not published. Meals are logged in the daily report, but there is no CACFP claim, menu compliance or eligibility workflow, and billing is a basic module. DaycareLogix builds the claim, runs family billing with statements and autopay, medications and incidents, and publishes every price.
| What you get | Tadpoles | DaycareLogix |
|---|---|---|
| CACFP meal counts & monthly claim | meal logging only | |
| Claim checked against the meal pattern before filing | — | |
| Attendance, ratios & check-in kiosk | needs check-in: Starter · kiosk: Growth | |
| Family billing, statements & online payments | basic | needs Starter |
| Incident reports, medication log (eMAR) & licensing records | health screening; no eMAR | needs incidents: Starter · eMAR: Growth |
| Family app — messages, photos, daily reports | needs Starter | |
| Adult day programs on the same record | — | |
| Prices published on the website | — | |
| Monthly price | quote | $29–$149 |
| Setup fee | — | None |
GOLD assessment, Creative Curriculum and professional development are separate Teaching Strategies products.
Tadpoles publishes no pricing; scope is as described in the vendor's materials in 2026. Tadpoles and Teaching Strategies GOLD are trademarks of their owners; no affiliation or endorsement. A dash means the feature is not in the vendor’s published materials; a short note means it is there with a condition.
Our plans: Compliance $29/mo (the food program and its records), Starter $49/mo (the center’s day: check-in, family billing, the family app, incidents), Growth $149/mo (the eMAR, the lobby check-in kiosk, rooms and beds, admissions, the time clock). “Needs Starter” or “needs Growth” in our column names the lowest plan that carries that row; a row with no note is on every plan from $29 up. Every price is published.
Who Tadpoles is the better fit for
Programs on Teaching Strategies GOLD that want assessment evidence captured in the same app as the daily report.
Who DaycareLogix is the better fit for
Centers that need the operational half — the CACFP claim, family billing, medication and incident records, attendance and ratios — on one record, with a price they can read before they call.
Moving from Tadpoles
The roster imports from a spreadsheet, so an export from Tadpoles is enough to start: each child, their room, a guardian and any allergies come across in one pass, with every row checked before it is committed. Staff are invited by email. Attendance and meal counts begin on the day you switch. If you would rather we load it, reply to any email from us with the file attached and we do it the same day. Nothing is deleted on our side if you decide not to stay: a lapsed trial goes read-only, we keep your records, and the owner can download all of them.
See it yourself
Bring your own roster.
Your data, no slideshow, no call required. The first 14 days are free — no card.